Ethics Policy, Whistleblower Policy

Courtesy of the Society for the Professional Journalists

Conflict of Interest Policy

The following Financial Conflict of Interest Policy (“Conflict of Interest Policy”) is an effort (i) to ensure that the deliberations and decisions of the New Hampshire Center for Public Interest Journalism are made solely in the interest of promoting the quality of journalism in the state of NEW HAMPSHIRE (if applicable),and (ii) to protect the interests of NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM when it considers any transaction, contract, or arrangement that might benefit or be perceived to benefit the private interest of a person affiliated with NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM (each, a “NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative”). As used in this Conflict of Interest Policy, an NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative includes any director, advisory board New Hampshire Center for Public Interest Journalism, financial advisor, legal counsel or employee.

  1. Duty to NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM. Each NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative owes a duty to NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM to advance NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM’s legitimate interests when the opportunity to do so arises. Each NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative must give undivided allegiance when making decisions affecting the organization. Similarly, NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representatives must be faithful to NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM’s nonprofit mission and are not permitted to act in a way that is inconsistent with the central goals of the organization and its nonprofit status.
  2. No NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative shall personally accept gifts or favors that could compromise his or her loyalty to NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM. Any gifts or benefits personally accepted from a party having a material interest in the outcome of NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM or its employees by an NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative individually should be merely incidental to his or her role as an NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative and should not be of substantial value. Any gift with a value of $250 or more, or any gifts with a cumulative value in excess of $250 received by an NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative in any twelve-month period from a single source, shall be considered substantial. Cash payments may not be accepted, and no gifts should be accepted if there are strings attached. For example, noNEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative may accept gifts if he or she knows that such gifts are being given to solicit his or her support of or opposition to the outcome or content of any NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM publication.
  3. Conflicts of Interest.The following are examples of conflicts of interest which must be promptly disclosed to the NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Board of Directors pursuant to Section 4 below by any NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative with knowledge of such conflict of interest:
    • (a) any real or apparent conflict of interest between a donor or the subject of an NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM publication or report and an NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative;
    • (b) an NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative’s ownership of an equity interest in a person or entity that is or will be the subject of an NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM publication or report; and
    • (c) failure to disclose to NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM all relationships between the subject of any NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM publication or report and any NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative or close relatives of the NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative.
  4. Conflict Procedure:
    (a) If an NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative or party related to an NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative has an interest in any contract, action or transaction to be entered into with NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM, a conflict of interest or potential conflict of interest exists. Any NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative having knowledge that such a conflict of interest exists or may exist (an “Interested NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative”) will so advise the Board of Directors promptly. An Interested NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative will include in the notice the material facts as to the relationship or interest of the Interested NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative in the entity proposing to enter into a contract, action or transaction with NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM.

(b) Notwithstanding anything herein to the contrary, the Board of Directors may authorize any committee appointed pursuant to the NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM by-laws (a “Committee”) to act in lieu of the Board of Directors in determining whether an action, contract or transaction is fair to NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM as of the time it is authorized or approved by the Committee.

(c) At any time that a conflict of interest or potential conflict of interest is identified, the President of the Board or a Chair of the applicable Committee will ensure that such conflict of interest is placed on the agenda for the next meeting of the Board of Directors or the Committee, as applicable. The notice of such meeting of the Board of Directors or the Committee, as applicable, will include, to the extent available when the notice is sent, a description of the conflict of interest matter to be discussed. By notice before the meeting or at the meeting, the directors on the board or the Committee, as applicable, will be advised that a vote will be taken at the meeting and that, in order to authorize the relevant contract, action or transaction, an affirmative vote of a majority of disinterested directors present at the meeting at which a quorum is present will be required and will be sufficient, even though the disinterested directors constitute less than a quorum of the Board of Directors or the Committee.

(d) Reasonable effort will be made to cause the material facts concerning the relationships between the individuals and NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM which create the conflict to be delivered to and shared with the New Hampshire Center for Public Interest Journalisms of the Board of Directors or the Committee, as applicable, prior to the meeting to enable the directors to arrive at the meeting prepared to discuss the issue. In the event it is not practicable to deliver the information prior to the meeting, it will be delivered to the directors at the meeting, and the directors can act upon the matter with the same authority as if notice had been given prior to the meeting.

(e) The Board of Directors or the Committee, as applicable, will invite all parties to the conflict of interest to attend the meeting, to make presentations and to be prepared to answer questions, if necessary. The Board or Directors or the Committee, as applicable, will also invite outside experts if necessary.

(f) At the meeting, providing a quorum is present, the conflict will be discussed to ensure that the directors present are aware of the issues and the factors involved. The interested directors may be counted for purposes of a quorum, even though they may not take part in any vote on the issues.

(g) The Board of Directors or the Committee, as applicable, must decide, in good faith, reasonably justified by the material facts, whether the action, contract or transaction would be in the best interest of NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM and fair toNEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM as of the time it is authorized or approved.

(h) All interested directors must abstain from voting and, if necessary, leave the room when the vote is taken.

(i) The Board of Directors or the Committee, as applicable, will maintain a written account of all that transpires at the meeting and incorporate such account into the minutes of the meeting and disseminate it to the full Board of Directors. Such minutes will be presented for approval at the next meeting of the Board of Directors and maintained in the corporate record book.

(j) To the extent that the conflict of interest is continuing and the contract, action or transaction goes beyond one (1) year, the foregoing notice and discussion and vote will be repeated on an annual basis.

  1. Personal Loans.NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM may not loan to, or guarantee the personal obligations of, any NEW HAMPSHIRE CENTER FOR PUBLIC INTEREST JOURNALISM Representative.
  2. Whistleblower Policy as adopted from the Society for Professional Journalists

    The New Hampshire Center for Public Interest Journalism (collectively, the “Organization”) Code of Conduct (“Code”) requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the Organization, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations. Reporting Responsibility It is the responsibility of all directors, officers and employees to comply with the Code and to report violations or suspected violations in accordance with this Whistleblower Policy. No Retaliation No director, officer or employee who in good faith reports a violation of the Code (hereafter, a “report of wrongdoing”), including, but not limited to, a report of wrongdoing concerning accounting, internal controls or auditing matters, or provides truthful information relating to the commission or possible commission of any federal offense to a law enforcement officer shall suffer harassment, retaliation or adverse employment consequence. An employee who retaliates against someone who has made a report of wrongdoing in good faith is subject to discipline up to and including termination of employment. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns within the Organization prior to seeking resolution outside the Organization. An employee who knowingly or recklessly makes statements or disclosures that are not in good faith may be subject to discipline, which may include termination. Employees who make a report of wrongdoing pursuant to this Whistleblower Policy can and will continue to be held to the general job performance standards of the Organization. Therefore, an employee against whom legitimate adverse employment actions have been taken or are proposed to be taken for reasons other than prohibited retaliatory actions, such as poor job performance or misconduct by the employee, is foreclosed from using this Whistleblower Policy as a defense against lawful actions of the Organization.